Construction Administration Explained

Because many clients question Construction Administration and the associated fees, I would like to explain what is and how it’s ultimately to the client’s advantage.

Design Professionals, such as Architects, Landscape Architects and Engineers, produce Construction Documents.  These documents typically include drawings and written specifications which describe the materials, components and assemblies which a Contractor will construct, install and/or provide for the client (Owner).

The Design Professional has a contract (agreement) with the Owner to provide the Construction Documents.  The Contractor has a separate agreement with the Owner to provide, construct and install what is described in the Construction Documents.

Each agreement describes the scope of what will be provided.  The Design Professional will obviously be providing the drawings, but we may also offer “Construction Administration.”  This service relates to the construction phase of a project.  In summary, it states that the Designer will visit the project site during construction and observe the Contractor’s work to make sure it complies with the Construction Documents and report any discrepancies.  In addition, the Designer will be available to answer questions or provide clarifications about the Construction Documents.

Because the time required for the site visits, reports, questions and submittals may equal or exceed the time required to produce the Construction Documents, this service may result in fees which are more than double the cost of the drawings alone.

The Penland Studio considers Construction Administration to be essential and we include it for all Construction Documents we provide.  From our point of view, it is critical to ensure that projects are constructed as designed, without shortcuts or unapproved changes, and that we are available to assist with the changes that inevitably occur during construction.

Owners concerned about the fees must keep in mind that our Agreement is completely separate for the Construction Agreement.  We are working FOR the Owner and working to ensure that they get what’s described in the Construction Documents.  Let’s face it, even great Contractors are seeking a profit and the Owner may not have the time or construction knowledge to recognize deviations from the documents.  Having the Design Professional who provided the Construction Documents provide Construction Administration ensures that Contractor is held accountable for providing what is specified and typically pays for itself several times over in cost savings during construction, while keeping the Owner informed throughout the construction process.

 

 

What I love about Landscape Architecture

I’m truly blessed to have a job that I love.  While there are many things about Landscape Architecture that I appreciate, the three things that I like best are seeing people experience completed projects, the diversity of project types and doing something different every day.

A few months ago, I was doing some consulting work with another LA firm in downtown Knoxville.  After a busy morning in the office, I walked to Market Square and got an ice cream cone.  While enjoying the ice cream on a bench on a beautiful spring day, I watched children playing in the fountain, people enjoying lunches at cafes, friends running into each other and stopping to talk, a street musician playing a reggae version of ‘Brown-eyed Girl,’ city dwellers walking their dogs and a group of teenagers chatting on the lawn beneath the sawtooth oaks.  Although my role in redeveloping Market Square and the adjacent Krutch Park was limited to Design Development drawings, Construction Drawings and Construction Administration, it was wonderful to see people using and enjoying the space.  That HAS to be the best part about being a Landscape Architect!

A close second, however, would be the opportunity to work on so many different types of projects.  Yesterday, for example, I spent time working on an estate residence, a modest residence, a client’s dream back-yard, and a recently-completed corporate office.  Not only is every project unique, but the types vary in size and complexity.  A project might be a 100 SF area, an acre or two or my personal record of a 524 mile greenway/park system.  Similarly, the complexity varies. Whether the design is master planning, grading, detailing, paving, planting, lighting or irrigation,  it can be simple or complex.  Although it may sound boring to some, one of my favorite projects involved a high-security prison. I savored the process of  plotting potential escape routes as if I were an inmate and verifying that they were secure with fences, cameras, clear site lines, etc., making adjustments as necessary, all while respecting a protected wetland adjacent to the site!

And finally, my third favorite thing about Landscape Architecture is getting to do something different EVERY day.  Some days are in the office and may involve design, drawing, research, contracts, proposals, or submittal review.  As a small business owner, there are invoices and accounting.  Other days might involve site visits, meeting with clients, meeting with other professionals or visiting nurseries.  And occasionally, I get to spend time enjoying the spaces I helped create!